Automatic Shift Schedules: What you need to know

In today’s shift-based business landscape, the efficient management of employees’ schedules is not just about assigning them to shifts. It involves taking into account a multitude of factors, including legal regulations, company culture, employee preferences and more.

This complexity becomes even more urgent for organizations with many employees or complex shifts. So the question arises: how can companies optimize their shift schedules?

With the fast-paced world of technology, workforce management tools are an answer to this challenge, as they allow human resources management to be simplified and automated.

In this article, you’ll learn how the use of SISQUAL® WFM can revolutionize the way shift schedules are made, making it possible to optimize working models, with greater work performance and quality of life.

Challenges in Creating Work Schedules

The process of creating work schedules can be challenging, ranging from compliance with labor laws and union rules to managing vacation requests and employee preferences.

What’s more, as companies grow, these challenges increase, leading to potential errors, dissatisfaction among employees and increased operating costs.

The result of failing to find the right balance can lead to operational inefficiencies and employee dissatisfaction.

SISQUAL’s role in Workforce Management

With SISQUAL® WFM it is possible to overcome these challenges through the use of data in the automatic creation of an intelligent scale, facilitating this whole process on two levels:

• For the employee: It provides the ability to manage schedules, change shifts, request vacations, days off and justify absences.
• For the manager: Centralized information: the manager can approve overtime, the vacation plan, days off and absenteeism in a single place.

Thus, through the software it is possible to harness the power of predictive algorithms, manage configurable rules and integrate with existing systems to optimize the scheduling process.

To make this work in the best way, the tool is modular and customizable to meet the different dimensions of workforce management, such as:

1. Predictive Algorithms: A Factor for Change

SISQUAL® WFM uses predictive algorithms to forecast demand accurately. By analyzing historical data and trends, the system can anticipate staffing needs, ensuring that the right number of employees with the right skills are made available on shift.

2. Configurable Rules and Legislation

Every organization operates within a unique regulatory framework. SISQUAL® WFM allows companies to configure specific information, rules and legislation in the system. This ensures that the schedules generated are not only efficient, but also comply with legal and contractual obligations.

3. Training Employees with the SISQUAL® QUALITY OF LIFE PORTAL

SISQUAL® WFM empowers employees by giving them access to the SISQUAL® QUALITY OF LIFE PORTAL.

This module allows employees to communicate their preferences, availability and time-off requests, allowing the system to take their needs into account when generating schedules.

4. Seamless Integration with ERP and HCM

SISQUAL® WFM’s compatibility with Enterprise Resource Planning (ERP) and Human Capital Management (HCM) systems further enhances its capabilities. It automatically integrates specific contractual information, minimizing manual data entry and reducing the risk of errors.

Advantages of Creating Automatic Shift Schedules in SISQUAL® WFM

Control Labor Records

Record all planned work activity. And then compare the data executed against the initial plan. An ideal way to monitor productivity and tasks.

Unlock operational efficiency

By automating the creation of schedules, companies can allocate resources optimally, reducing cases of over- or understaffing. This efficiency translates into better customer service and cost savings.

Increasing employee satisfaction

Giving employees the ability to communicate their preferences and requests for time off promotes a sense of control and work-life balance. Automatic shift schedules take these factors into account, leading to greater employee satisfaction.

Ensuring legal and contractual compliance

Compliance with labor laws, union agreements and company policies is essential. The integration of rules and legislation into SISQUAL® WFM guarantees control of compliance with these regulations, reducing legal risks.

Realizing cost savings

Automatic shift schedules not only increase efficiency but also reduce unnecessary labor costs. Companies can allocate resources based on demand, avoiding excessive labor expenses during slower periods.

More work planning in the future

SISQUAL® WFM offers a comprehensive answer to the complex challenges of creating work schedules. By automating this process, companies can increase efficiency, employee satisfaction and compliance.

SISQUAL® WFM’s ability to integrate predictive algorithms, configurable rules and employee preferences represents an innovation that brings, among other benefits, reduced costs and increased employee satisfaction.

By adopting automatic shift schedules as the main aid when drawing up work maps, companies can navigate the workforce management landscape with confidence and ease.

Want to know how we can help in more detail? Find out more about SISQUAL® WFM!